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June

Executive Assistant (Vpsg3)

Department of Jobs, Precincts and Regions - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

The Department of Jobs, Precincts and Regions (DJPR) was established to ensure Victoria's strong economic performance by growing industries and regions. Here at DJPR, we're making sure Victoria's economy benefits all Victorians by creating more jobs for more people, building thriving places and regions and nurturing inclusive communities.

Our work supports a range of diverse portfolios and operates across metropolitan, regional and international offices. We also oversee various public entities, including public corporations, regulatory authorities and specialist boards.

The Department strongly encourages applications from Aboriginal and Torres Strait Islander people and offers reasonable adjustments for applicants with disabilities.

Our values are accountability, integrity and respect, and underpin everything we do.

Executive Assistant 

  • $70,791 - $85,956 (Plus Superannuation)
  • Fixed Term – 3 years
  • Usual hours of work: Full Time (flexibility may be available)
  • Usual work location: 121 Exhibition Street, Melbourne CBD (flexibility may be available)

This is a prioritised position for Aboriginal and Torres Strait Islander people in accordance with the Special Measures provision of the Equal Opportunity Act 2010 (Vic). Aboriginal and Torres Strait Islander people are strongly encouraged to apply and will be given priority consideration for this role.

The position of Executive Assistant forms a part of the Telecommunications and Digital Economy branch within the Jobs, Innovation and Business Engagement (JIBE) group. JIBE works to build trust-based relationships with Victorian businesses, from global enterprises to small businesses and start-ups, to achieve job outcomes that strengthen our economy. We do this by facilitating and enabling new investments, developing and attracting world class talent, supporting key industry capabilities, building on the state's reputation for innovation and advocating for a competitive and fair business environment that creates more jobs.
The Executive Assistant role supports the Telecommunications and Digital Economy branch and provides overarching administrative support to assist with branch project delivery. The role involves a variety of administrative, finance and general business activities.

Key accountabilities:

  1. Provides project, administrative, finance and general business support to the relevant executive in the Telecommunications and Digital Economy branch. This includes activities such as invoice processing and document management and storage and calendar and scheduling support. Familiarity with systems such as Oracle Cloud, GEMS and Content Manager are desirable, with support and training also provided.
  2. Assist in the development, implementation and maintenance of information systems and registers as they relate to business activities. Examples include using registers to track briefing and correspondence requests, meeting actions and decisions and other project governance requirements.
  3. Ensure effective and efficient administration processes and exercise professional judgement on the rules and policies that will support the coordination of sensitive and confidential tasks. Research and develop recommendations for process improvement of common requirements/outputs.

This role requires a quick learner with strong interpersonal and communications skills, who can contribute to team, division and departmental objectives by working across a variety of tasks and managing competing priorities. The successful applicant will work effectively as a member of a team, enjoy flexible working arrangements and undertake a variety of work across the branch to support the Executive Director in managing the branch's priorities and project delivery.

For a confidential discussion, please call Felicia Yiannis, Program Manager, on 0419 308 539.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description.

How to Apply
Please click the ‘Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description.

Applications close at midnight on 10 June 2021.