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June

Senior Assistant | Tax & Legal | Melbourne | 9mth Ftc

DELOITTE SERVICES PTY LTD - Melbourne, VIC

Any Industry
Source: uWorkin

JOB DESCRIPTION

The senior assistant role at Deloitte is key to providing comprehensive organisational and administrative support to multiple Partners and as a contact point for their teams. The role includes building and maintaining effective and professional internal and external client relationships to ensure seamless and efficient service is provided to support the needs of the business.

TASKS


Extensive diary management for Partners – including scheduling meetings, accepting/declining meeting requests as appropriate and managing diary conflicts, often across multiple time-zones
Managing Partner emails to filter messages and action when required
Managing a high volume of internal / external meetings, lunches, dinners and other events and functions – including booking meeting rooms/venues, distributing relevant documentation to attendees and preparing/coordinating relevant material as required
Organising all relevant travel and accommodation arrangements – both domestic and international
Submit expense claims for Partners according to policy and deadlines
Financial reporting, creation and formatting of documents, proposals and presentations
Compiling, drafting & distributing internal and external communications
General administration duties including photocopying, arranging couriers, printing, setting up physical meeting spaces and video calls
Distribution of internal and external mail
Completion of Partner timesheets, including time analysis
Updating client information on various Deloitte databases to ensure accurate records
Assist with organising team and Partner events
Assistance with Partner approvals on a wide variety of platforms
Review and finalisation of client correspondence prepared on Partner’s behalf
Management of distribution lists
Management and maintenance of various document storage platforms
Working as a team with other Assistants and delegating appropriate work to the shared Team Assistants
Ad-hoc project work as required


About you
Experience:

Demonstrable experience in an Assistant role in a large organisation requiring tact, judgement and discretion in handling internal and external clients
Experience of successfully working with two or more senior executives concurrently
Experience of diary and email management, booking of travel and organising successful meetings
Experience of communicating in rapidly changing environment using modern collaboration tools, including Skype, Zoom, Microsoft Teams, etc.

Knowledge:

Excel, PowerPoint, Word and Outlook skills

Skills:

Excellent organisational skills, ability to multi-task and organise others
Excellent oral and written communication skills and the ability to professionally represent Deloitte
Ability to apply a high level of credibility and discretion
Well-developed prioritisation and time management skills whilst working under pressure
Effective ability to filter information and assess priorities
Ability to be able to forward plan and come up with solutions
Ability to think outside of the square to come up with innovative solutions to conflicts or competing priorities


Why Deloitte?
At Deloitte, we create positively differentiated work experiences that enable our people to feel valued and achieve their full potential. Deloitte Australia opens the door to a career that can cross borders virtually and physically across Asia Pacific to gain experience and access projects beyond Australia’s borders. We value difference, and embrace people with diverse backgrounds, experiences, gender identities, abilities and thinking styles. Knowing that people work best in a variety of ways, we are happy to discuss alternative arrangements if the working pattern you are looking for is not specifically indicated. We’re committed to continually building a safe and respectful workplace, where all our people feel appreciated and accepted. Through the creation of endorsed employee-led diversity networks which promote cultural, disability, LGBTI+, Aboriginal and Torres Strait Islander people and gender equality, we’re leading the way to shape an environment where everybody can thrive. We are proud to have been recognised for our efforts in inspiring change and accelerating progress – check out our careers site for recent recognition in this space.Next stepsSound like the sort of role for you? Apply now.
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