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Executive Assistant | 12 Mos Contract

PwC Australia - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Line of Service

Not Applicable

IFS - Administration

Management Level

Job Description & Summary

With PwC, you’ll ignite a meaningful career while being supported by a flexible working culture, innovative learning and development opportunities and progressive policies and benefits, such as 18 weeks paid parental leave for mums, dads and foster carers (no minimum service).

What will you create?

You’ll help Australian businesses, not-for-profits and governments create value and improve the way they work. From digitising healthcare, to creating smarter cities and igniting our start-up industry, together we build trust in society and solve important problems.

As an Executive Assistant in our Legal Team within Financial Advisory, your impact will be seen by:

  • Building strong relationships with clients and their Executive Assistants (EA), supporting multiple Partners with their client engagements, including the creation of lead opportunities and new jobs
  • Building strong relationships with your Partners, client delivery teams and the EA network across Financial Advisory
  • Harnessing your organisational skills to effectively manage complex diaries, Partner inboxes, expenses, timesheets and billing management (including monthly provisioning and monitoring, invoice clients monthly and direct client communication and debtor management)
  • Proactively planning and coordinating meetings, events, conferences and complex travel while anticipating and managing any potential conflicts
  • Preparing and revising documents including presentations, emails and reports that convey valuable information and reflect our firm’s brand
  • Maintaining client contact information, including client feedback through Salesforce
  • Embracing new technologies and supporting your Partners and teams with adoption
  • Account Management including receiving weekly invoices, ensuring staff searches have valid client job codes, coding invoices in our internal system in order for the General Ledgers team to allocate expenses to the nominated clients, relationship check-ins with the Account Manager, new user set up within the account

About You

You have a background in executive support for senior leadership and are tech savvy with strong skills in both Google and MS Office suites. You have exceptional client relationship and communication skills with a high level of discretion and sensitivity when dealing with confidential matters. You hold strong business acumen with the ability to make sound judgement and quick decisions.

You are collaborative and enjoy working in an innovative environment. You’re a problem solver by nature and want to join a firm that values the kind of people who reimagine the possible for their clients and stakeholders. Most importantly, you act with integrity and show care for the people you work with.

Skills for success
  • The ability to quickly adapt to new technology
  • The ability to work autonomously as well as being part of a team
  • Extremely organised and able to multitask and work in a constantly changing and dynamic environment
  • Ability to build effective relationships and play an integral role in the wider EA community
  • Embrace and promote change in line with the Firm’s vision and strategy
  • Pride in your work, consistently delivering high quality outcomes, and accountable for actions
  • Proactive, able to work calmly under pressure and to tight deadlines, and to think ahead on requests
  • Knowledge and use of Salesforce, Google and MS Office suites preferred

Life at PwC

Our culture and benefits are something we’re proud of, and also the reason we’ve been named LinkedIn’s #1 Australian workplace. With PwC, you’ll belong to an inclusive community where differences are both embraced and the underlying driver in everything we create together.

We empower you with the technology, coaching, flexibility and trust needed to make a meaningful difference, while supporting you in bringing your whole self to work each day. We’re committed to building and maintaining a diverse workforce because we know it’s only by working together that we can realise the potential of our people, clients and society around us.

We’re living this commitment through initiatives including our Reconciliation Action Plan to increase Indigenous employment and employee-led diversity networks promoting cultural, disability, LGBTI and gender equality. At our core we’re a people business, which means you’ll be supported not just in your professional development but your personal growth as well.

As the team experiences high volumes of applications, we appreciate your patience to allow for a timely and fair process for all.

Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date