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30

March

Part Time Administrator / Receptionist

Hays - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Part time Administrator / Receptionist job. Federal government organisation, CBD location, 2 days per week.


Your new company
This Federal government organisation specialises in areas of law of importance to the Commonwealth. It is one of Australia's largest national legal services providers, located in Melbourne CBD.

Your new role
In this position, you will:

  • Be the first point of contact and provide a high quality and welcoming service to all internal and external stakeholders
  • Undertake the continuous improvement and refinement of reception services and procedures.
  • Answering telephone calls and ensure they are directed to the appropriate staff members in a timely manner and in accordance with department policies
  • Ensure visitors and contractors are provided with a visitor’s pass and manage the “sign in and out” of the premises.
  • Co-ordinate the distribution of incoming and outgoing mail. Update relevant register.
  • Monitor conference room bookings and liaise with IT and staff to ensure the provision of equipment and configuration is correct. Assist in the organising of functions, catering, meetings and other events.
  • Update and maintain phone lists linked to the intranet.
  • Co-ordinate local and intrastate couriers as required.
  • Facilitate the service of documents & update register.
  • Support and promote national consistency of processes.
  • Restock of stationery and general offices supplies


What you'll need to succeed
  • Australian citizenship is a requirement of this role
  • Baseline security clearance is preferred
  • Previous reception experience preferred
  • Excellent interpersonal and communication skills
  • Exceptional customer service skills
  • Positive 'can-do' attitude
  • Professional and friendly demeanour


What you'll get in return
You will be a part of a fantastic, inclusive culture, gain federal government experience and be remunerated a competitive (pro rata) salary.

What you need to do now
If you're interested in this role, please send an updated CV in word to Chanelle Castro at chanelle.castro@hays.com.au. Please note only successful candidates will be contacted.

LHS 297508 #2466025